Turning Off The Automatic Checking Feature In Microsoft Outlook

Outlook Problems

Outlook Tips And Tricks

Microsoft Outlook, as we know, is an email client program that finds large number of applications in workplaces and homes alike. You can access your emails using this program and send out replies from within the software. Unlike web mails that work inside web browsers, email clients, especially Outlook, boasts many more features. From sending and receiving emails to assigning tasks to your coworkers and collaborating with them to get the work done, Outlook features many different functionalities.

Using Microsoft Outlook, you can create a To-do list that you can use for your daily schedule as well as future dates. Moreover, you can make use of the Calendar feature to share your event manager with others, letting others know when you are free and what you are up to on any particular date. Outlook problems are present, but are exceedingly rare. Outlook provides extremely high customization, which you can make use of, to troubleshoot and bring relevant changes to the software.

Once you configure Outlook, it is not necessary that it automatically sends and receives messages and is online at all times. Outlook chooses to synchronize at extremely short intervals. This interval can be customized by changing the Outlook settings or can be completely removed. Once done, Outlook will only access the server when you press the Send/Receive button and will disable the auto-synchronize feature. Here’s how you do so:

  • Open the Outlook program and wait for the email client to load.
  • Upon loading, click on Tools menu and then select Options.

    Microsoft Outlook

    Outlook Email Client Tutorial

  • Click on the Mail Setup tab. Click on Send/Receive to change your sending and receiving settings.
  • From the list of settings, click on “Schedule an Automatic Send and Receive Every [time] Minutes.” Click on the box next to it in order to disable this feature.
  • If you wish to change the duration, you can do so by changing the entry in the “Time” box. However, you will have to keep the box checked in order for this feature to work.

Upon making these changes, you will see that Outlook will only check the server when you click the Send/Receive button. Upon clicking this button, the emails lying in your server will be brought down to your email client program and the messages stored in the Outbox will be sent to the intended recipients. If you come across any Outlook problems, you can contact our support staff to receive troubleshooting instructions.

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Taking An Email Backup Of Microsoft Outlook

Outlook Setting

Microsoft Outlook Setup

Microsoft Outlook is an email client extensively used by Windows users. It makes working in a corporate world very easy, saving time and increasing productivity. Apart from the usual sending and receiving of emails, there are many other features in Outlook such as a note taking feature, calendar and many more. Now one task that you need to do on a regular basis is taking backups. You never know when the application goes down or when it gets corrupt. In order to avoid data loss, it is always good to take a backup of the Outlook program. You need to work on few Outlook setting configurations to carry out the task.

Instructions

  • Launch the Outlook application, click on the File tab, from the left pane click on Open and then on Import.
  • Choose the option Export To A File under the Choose an action to perform section, and then click on Next.
  • Select the Outlook Data File option under Create a file of type and then click on Next.
  • When Select The Folder To Export From List opens up, select folders like Drafts, Inbox, Sent Items etc.
  • When you have selected all the folders you want to backup, click on Next.
  • Move to the location where you want the files to be saved, it can be a CD, an external hard drive or a DVD.
  • Select the Replace Duplicates With Items Exported option, to close the window click on the Finish button.
  • By following these steps, you can backup all the email messages, which can be used when needed by just importing back to the inbox.

    Microsoft Outlook

    Microsoft Outlook Settings

You can choose to copy paste only the emails that you want instead of importing, which would take long to complete.

  • To begin with, you need to know where these PST files are located.
  • Click on the File tab, from the left pane click on Info, after which you have to select the Account Settings button.
  • When the window for Account Settings opens, from the dropdown menu, click on the Data Files tab.
  • Select the file location and then click on the Open File Location button, which opens the location with all the .Pst Files.
  • Copy only the PST files you want and then Paste them to the desired destination.

Either you can save this to a particular location in your computer or you can burn it into a CD or DVD. These are the Outlook setting steps to backup data in Microsoft Outlook.

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Setting Up Application Specific Passwords To Access Outlook.Com

Outlook Setting

Outlook Setting Steps

To ensure that your Outlook.com account is secure, two-step verification along with the need for a password, and a code generated on time is necessary. This is invaluable to ensure that the Outlook.com account of the user is safe and secure. Email programs logging onto Outlook.com through POP will only know your password and will not be able to fetch codes. While the Outlook.com password will be refused and the user will get a log in error in the email client program, the user will be able to set up specific Outlokk.com passwords for use in the email clients that work even with the two-step authentication that is otherwise necessary.

The users will be able to make a new POP password for each of the applications and if anything bad happens, all the passwords that the user has setup will be disabled easily and fast. The Outlook setting steps to setup application specific passwords to access Outlook.com through POP are explained below in this article. You can follow these steps carefully so that you will not encounter any Outlook errors.

Set Up Application-Specific Passwords To Access Outlook.com

To make a new password to allow the email program to log into your Outlook.com account even when you have the two-step verification enabled, follow the below steps.

  • Click on your name or avatar located at the top navigation bar of Outlook.com.
  • Choose Account settings from the menu that is displayed.
  • If you are prompted,
    1. Type your Outlook.com password in the Password field.
    2. Click on the Sign In button.
  • Open the Security info category located under the heading Overview.
  • Click on Create a new app password that is located under App passwords.

Make use of the password that appears under Use This App Password to sign in to the email client program using the POP password.

Disabling Application-Specific Passwords in Outlook.com

Two-Step Verification

Outlook Program

To delete the application passwords that are associated with the Outlook.com account to prevent logging in using these passwords, you can follow the steps discussed below.

  • Open the Security info page of your Outlook.com account.
  • Click on the Remove existing app passwords link that is located under the heading App passwords. All the passwords that you have setup for the Outlook.com account will be disabled. You will not be able to delete the specific passwords and will have to change the Outlook.com POP passwords in all of the email programs.
  • Click on the Remove button.

These are the Outlook setting steps to setup and remove application specific passwords to access Outlook.com through POP.

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Getting Rid Of 'There Are Unsent Messages' Error In Outlook

Outlook Problems

Issues In Outlook

Email messages in the Outlook program are usually sent very easily, unless those email messages are huge or there is some problem with the Internet connection that you are using. If the Outlook program is unable to send email messages, the program will inform the user when he or she tries to close the program, displaying a “There are unsent messages” alert. This is one of the common Outlook problems and the users will have to either send the email messages or delete them to get rid of these messages. The Outlook help tips that are shared below will help you to know more on the steps to get rid of this error.

Instructions

  • If the Outlook program is open, select the Cancel button to exit the program without sending the email messages or you may select the Okay button to return to the Outlook program to wait. If you do not send the messages, they will be present in the Outbox the next time you open the Outlook program.
  • Select Outbox to see the email messages that are waiting in the queue to send. Larger messages will take longer to send when compared to the smaller ones. Another thing that can contribute to this issue is that the outgoing mail server of the email provider may be down due to some reasons. You may wait for a few hours and then click on the Send/Receive tab and then select Send/Receive button to send the messages again.
  • Click on any of the unsent messages in the Outbox of the Outlook program and then press the Del key on the keyboard to delete the particular email message. If you delete all the unsent email messages from the Outbox of the Outlook program, you will not get the “There are unsent messages” alert, though you also would not send the messages. You may consider resaving the large attachments, with smaller file sizes, in particular images that can be resized to decrease the file sizes and then try to send the email messages again.

    Outlook Help

    Outlook Support

  • Right click on the unsent message and then select Send Message, one at a time. The users will be able to manually manage the sending and receiving of the email messages through the Send/Receive tab in the Outlook program as well. With bigger email messages, manually sending the email message may force the outgoing mail server to accept the email message, whereas automatic sending and receiving may give the large email messages low priority.

These are the steps to get rid of the “There are unsent messages” error in the Outlook program. To know more on the various Outlook problems, you can contact our Outlook help and support team.

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Getting Rid Of The WhiteSmoke Toolbar

WhiteSmoke Toolbar Removal

WhiteSmoke Removal Tutorial

Unlike Yahoo and Google toolbars, WhiteSmoke toolbar add-on is a malicious program that hijacks your browser and can stop the normal functioning of your web browser. If you have this malware installed in your system, you will experience many problems. Your browser settings will automatically change to make the WhiteSmoke homepage your browser homepage.

Once installed, this toolbar will wreck havoc in your system, slowing it down and bringing it to a halt from time to time. The toolbar officially states that it can be used to translate a language, but in actual, these toolbars import viruses into your computer and paralyze it. Fortunately, WhiteSmoke toolbar removal is easier than several other software that prove to be extremely difficult to remove.

If you come across this toolbar, it is better to remove it without any delay. The toolbar can be removed by following the instructions based on the web browser in use.

Internet Explorer

  • Click on the gear icon that is located on the top right corner of the web browser and then select the option Manage Add-ons.
  • From the list of add-ons, click on WhiteSmoke and any other toolbar you are not familiar with and select Remove. You will be prompted to confirm your action.
  • This will remove the toolbar from the web browser.

    Keyboard -  red key Help

    Removing WhiteSmoke Toolbar

  • To set your homepage back to Google, click on Search Providers under Add-on Types and proceed to select the link of your liking.
  • To restore the original settings, click on the Internet explorer default home page and then click on the General Tab under the Home page section. Select Use Default to restore everything to the original settings.

Mozilla Firefox

  • Click on the orange Firefox button and select Add-ons.
  • Click on Extensions tab to display the list of toolbars in your system.
  • Click on WhiteSmoke Toolbar extension from Mozilla Firefox and click Remove.

Google Chrome

  • Click on Chrome menu button on the browser toolbar and select Tools.
  • Click on Extensions to bring up the WhiteSmoke Toolbar from the list of toolbars.
  • Click on Remove to delete the toolbar from your Chrome browser.

If you have followed the instructions to the word, WhiteSmoke toolbar removal will be a piece of cake. However, if you come across any trouble, it will be advisable to contact our tech support team in order to find further solutions. Our team of highly trained experts will solve the issue in no time.

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